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Updated on September 18, 2023

Staff Clearance Checker

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Overview

The “Staff Clearance Checker” form allows HR personnel to efficiently verify all assets, services, and permissions related to a specific employee. This is essential for situations such as employee exit procedures, audits, or any scenario where a comprehensive check of an employee’s associations is required.

Key Features:

  1. Dynamic Search by Employee Number: Quickly search across various database modules using just an employee number.
  2. Tabbed Display for Modules: Information is systematically categorized into tabs for clarity: “SIM Cards”, “Parking”, “Location”, “Assets Assigned”, and “Access Permissions”.
  3. Instant Reporting: Generate a concise clearance report in PDF format detailing all employee associations.
  4. Auto-Data Clearance: Ensures that previously searched data is cleared when you close the form.

How to Use:

  1. Search by Employee Number:

    • Enter the desired employee number into the ’employee number search box.
    • Click the Search button.
    • If the employee number is valid, the employee’s full name will be shown, and the subforms within each tab will populate with related data.

  2. Reviewing Tabs and Data:

    • Navigate between tabs to review different types of associations.
    • The number in parentheses next to each tab title indicates how many records are found for that category.
    • Generate a Clearance Report:
    • After reviewing the data, click the Get Report button.
    • The “Clearance report” will open in preview mode, and from here, you can save the report as a PDF.

  4. Reset the Form:

    • Click the Clear button to clear all displayed data and reset the form.

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