Assets Purchase

Follow these steps for a flawless asset entry:

1. Accessing the Tool: Navigate to the Assets Module Main Menu and select the “Asset Purchase” button.
2. Key Information Entry: Provide the essential details:
   • Vendor: Identify the asset supplier.
   • Purchase Date: Document the invoice receipt date.
   • Cost Center: Specify which company bears the invoice cost.
   • Store: Indicate where the asset was received.
   • LPO_No (Optional): An added feature to note the LPO Number for future reference.
   • Attachments: You have the option to upload the invoice for archival purposes.
3. Category Selection: Define the asset category. For instance, select ‘IT’ for a laptop or ‘Furniture’ for a desk. If the asset isn’t listed, ensure it’s added to the application database beforehand. (For guidance, refer to the ‘creating a new asset‘ Guide.)
4. Cost & Quantity: Input the cost per individual asset. The system calculates the asset quantity based on the serial numbers documented. For this:
   • Click the barcode icon to access the “Add Assets By Serial Number” window.
   • Use the highlighted field to register each serial number and confirm with ‘OK’.
   • Continue this process for all assets, utilizing the adjacent red button for any deletions.
   • Click on “Assign Serials and Close.” The system will then automatically tabulate the serials, calculate the total cost, and determine the final invoice value.
5. Completion: After documenting all assets, finalize by clicking “Save Invoice.”