Fixed Assets assign

Estimated reading: 3 minutes 114 views

Overview

Assigning fixed assets is a task distinct from typical assets due to their nature of being non-consumable and non-depletable. This feature enables organizations to methodically register fixed assets with a unique identifier – the serial number. Once assigned, fixed assets take on a different employee number and availability status to differentiate them from regular movable assets.

Features

Here’s what the Fixed Assets Assign offers:

Serial Number Assignment: Every fixed asset requires a unique serial number for identification.
Automatic Status Assignment: On saving, fixed assets are automatically tagged with a designated Employee Number (“1000FIXED”) and an availability status of “Fixed Assets”, setting them apart from other assets.
User Attribution: The system logs the username from the active session, ensuring accountability during the assignment process.
Real-time Refresh: Post any update to the serial number, the system automatically requeries to reflect the latest data

Step-by-Step Fixed Asset Assignment

To register a fixed asset:

Access Fixed Assets Assign:
- Navigate to the Assets Module Main Menu.
- Opt for the “Fixed Assets Assign” feature.
Enter the Serial Number:
- Input the unique serial number designated to the fixed asset in the Serial Number field, be careful the assets serial number should be inserted and purchased.
- If you attempt to save without entering a serial number, a prompt will remind you to add one.
- Add the Assigning date
- choose the company
- add the location remarks like Meeting room A at 5th floor
- Add any configuration remarks like if IP Phone you can insert the username and password or the ip address and the landline number, and if it is a camera, you can insert all the information related like IP address, username and password, and the storage, records period
Save the Record:
- Click on the Save Button.
- After the changes are saved, the system will record these in the “Assets_LogQ”.
Review the Confirmation:
- A message box will confirm that your changes have been saved successfully.

Tips:

Always ensure that the serial number provided is unique. Duplicate serial numbers can cause confusion and data overlap.
If, for some reason, you cannot save or face an issue during the process, verify the serial number and other fields before attempting again.

Caution:

While the system facilitates easy registration of fixed assets, remember that fixed assets are long-term entities. Any assignment or reassignment should be done judiciously, keeping the organization's asset management strategy in mind.

iClikca

Loading ...